CDAO Dallas 2024
December 3rd, 2024
Sponsor Portal
This portal is designed to be a one-stop shop for everything you need in relation to your sponsorship of the event, including:
- Contact Information for Corinium Staff
- Venue and Accommodation Information
- Event Checklist
- Exhibition Details & Delivery Instructions (if applicable to your sponsorship)
- Details on How to Register your Onsite Team
- Marketing Details
As always, if you have any questions at all please reach out to the team:
Venue and Accommodation Information
The Highland Dallas, Curio Collection by Hilton
5300 E Mockingbird Lane
Dallas, TX
75206
United States
Accommodation Details
We recommend that you stay at The Highland Hotel where the event is taking place. You can book your room directly through the hotel website book your room here.
Event Checklist
ITEM |
ACTION REQUIRED |
DEADLINE |
|
Logo & Profile for website/marketing/signage |
Please e-mail a JPEG and EPS version of your logo along with a 150 word profile to Ana Maria Hernandez. |
ASAP (if not already supplied) |
|
Staff Accommodation Bookings |
To book your accommodation, please CLICK HERE. |
ASAP |
|
Onsite Team Registrations |
Register your onsite team by this date. See ‘Staff Registration’ section below for further details. |
November 25th |
|
2 Week Out Attendee List |
We will distribute the most up to date attendee list to all sponsors. Please note, Corinium must have received full payment before the list can be released.ased. |
November 20th |
|
30-Second Advert (only applicable if in your sponsorship contract) |
If included in your contract, please provide us a copy of your 30-Second Advert by this date/ |
November 25th |
|
Seat Drop Slot Confirmation (only applicable if in your sponsorship contract) |
If included in your contract, we will confirm when your seat-drop will take place during the event. Please bring 150 copies with you to the event or have them shipped to arrive in time. |
November 25th |
|
AV Orders |
If you would like to order a 55" screen for your stand, please use this LINK. |
November 28th |
|
Final Attendee List |
Final Attendee list will be send to you by this date. |
December 2nd |
Exhibition Details
YOUR EXHIBITION PACKAGE
As per your Sponsorship Agreement, Corinium will provide you with the following:
- 3m x 2m Floor Space
- 1 x table (approx. 6ft. We recommend sponsors bring their own branded tablecloth)
- 2 x Chairs
- Access to Wi-Fi
Anything you do must stay within the allotted space and not exceed 2 meters in height.
We recommend exhibitors bring pop up banners for branding, a branded tabelcloth and givaways. We also suggest bringing or hiring a monitor (booking details to follow shortly) to show how your software works.
If you have decided to have a custom stand built and/or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.
There is limited onsite storage available for packing materials, boxes, etc. It is suggested that exhibitors keep packing materials to a minimum.
Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested
EXHIBITION SET-UP / BREAKDOWN TIMES
December 2nd - Set-up: The exhibition area will be open from 5:30pm - 7:30pm for set up. We request that you are completely set up for attendee registration at 8am on November 25th.
December 3rd- Break-down: Exhibitors can breakdown their stand from 6:30pm on 3rd December 2024 after the drink reception and need to vacate the space by 7:30pm.
Please note, exhibitors are responsible for setting up and breaking down their own booth.
ENVIRONMENTALLY FRIENDLY EVENTS
Corinium are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same.
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.
SECURITY
The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors take anything of value with them when they leave their stand for the night.
Delivery Instructions
Shipping Address:
Please ensure you make your own arrangements to courier your materials to and from the venue. We strongly suggested that you check on the delivery of your materials BEFORE you arrive at the venue.
Please courier materials to arrive from and not before December 2nd, 2024.
Any items you ship to send should be clearly labelled.
LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)
Please be aware that deliveries that are not clearly labelled have a high chance of going missing.
Please note: It is the sponsor's responsibility to organise the collection of goods post- event and return shipping.
If you are leaving boxes, banners, etc. for courier collection after the event, please ensure that all items are clearly labelled and that a Corinium team member or venue staff has been informed.
Please arrange for your return shipping to be scheduled for no later than 2 days after the event (December 5th.)
Staff and Registration Details
In your sponsorship contract you will have been allocated a specific number of onsite passes for the event. Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.
You will need to register your team passes prior to the event and by November 25th to ensure that your team's badges are available for collection at the event registration.
In order to register your passes, please see the registration buttons above and enter the details requested.
EVENT TIMINGS
December 2nd, 2024
December 3rd, 2024
The break times of the conference will be the peak traffic times for the exhibition area. Please refer to the below links for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.
Marketing Details
If our marketing department have not already been in contact with your marketing pack, please let us know.
If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:
Ana Maria Hernandez
Marketing Manager
anamaria.hernandez@coriniumgroup.com